WE ARE HIRING:

 

SALEROOM MANAGER

(Office Manager & Administrator)

Salary: 35-40K per annum

Description:

An opportunity has arisen to join the team of one of the world’s leading auction houses specialising in vintage fashion, fine antique costume and textiles. As Saleroom Manager you will have a key role in the operation and management of a busy office.

Established in 2003, Kerry Taylor Auctions holds at least five auctions a year including two ‘Passion for Fashion’ auctions which feature fine and rare costume and only the best examples of vintage haute couture.

The role will be based at our saleroom in Bermondsey, London, with potential opportunities for international travel.

Role and Responsibilities:

  • Managing day-to-day administration and organization of the saleroom including answering public enquiries/phone calls, responding to emails, arranging valuation appointments
  • Office management including liaising with suppliers and managing utilities for the company
  • Acting as PA to the company director, managing schedule and arranging travel
  • Pre-auction administration including sending and monitoring contracts, lotting the auction, uploading the sale catalogue to necessary websites, uploading condition reports, registering clients and bids
  • Managing the online bidding platforms, approving bidders
  • Post-sale administration including raising invoices, taking payments, liaising with shippers, chasing payment
  • Organising shipping with the logistics team or by courier, packing garments carefully into bags for the shipper, recording the shipping collections, making customs invoices, applying for export licenses if needed
  • Managing post-sale payments to vendors, creating payees, ensuring correct remittance made to sellers
  • Bookkeeping – accounting responsibility on Xero for each quarter, reconciling payments and auction costs, managing receipts, keeping a check on banking, taking payments and making payments
  • Receiving and receipting property from clients, recording key data for the specialists to use in cataloguing, liaising with clients to let them know when we have received property

 

Essential Experience /Skills/Qualifications:

  • Experience in office management/PA role, book-keeping and being in a position of trust
  • Good numeracy and attention to detail when handling figures
  • A methodical approach to tasks, ensuring details are not missed and any errors are promptly discovered and resolved
  • Competent with Microsoft Office suite including Word, Excel, and Outlook as well as their online counterparts on Google
  • Meticulous attention to detail with excellent verbal and written communication skills
  • Well-organised with ability to multi-task and meet tight deadlines
  • Discrete, must adhere to client confidentially
  • Excellent customer service

 

Desirable Attributes:

  • Previous experience of working in an auction house is highly advantageous
  • Knowledge of GoAuction/Drouot/Invaluable software
  • Knowledge of bookkeeping software/ideally Xero
  • French (spoken and written)
  • Experience in the field of vintage and antique fashion is desirable but not essential

 

Hours:
Full-time, 37.5 hours per week
You will be required to work occasional Sundays before an auction or longer hours when we are on deadline.

 

Start:
An immediate start would be ideal.

 

Applications:

Please send your CV and cover letter to: info@kerrytaylorauctions.com